PA to Head of Unit Casey Mental Health / Deputy OM Casey Mental Health

A great opportunity is now available for an experienced Personal Assistant to support the Head of Unit (HoU) and Deputy Operations manager (DOM), Casey Adult Mental Health Services, Monash Health Mental Health Program. 

• Salary Packaging Available 

• Work Close to Home – Casey Location 

• RDO every four weeks 

About the Role 

In this full-time, permanent role based at Casey Hospital you will provide high-level administrative and organisational support to the to the HoU and DOM, Casey Adult Mental Health Services, Monash Health Mental Health Program. You will work closely with both leaders to coordinate day-to-day operations, assist with managing priorities across Casey Adult Mental Health Services, prepare documentation, minutes and reports, and support communication between internal stakeholders including Senior and Junior medical staff matters and external stakeholders. The Personal Assistant plays an integral role in managing the service and ensuring its smooth and efficient day-to-day operation while also contributing to efficient, patient-centred service delivery. Responsibilities may include: 

• Preparing executive level presentations, reports and documents.  

• Coordination of feedback and responses.  

• Extensive Diary Management  

• Coordinating meetings including venue bookings, preparing agendas and minutes.  

• Drafting communications, completion of projects and maintaining data as required  

• Providing efficient and effective administrative support and office management.  

• Participating in Zone Warden roster  

• Collaborating with the Casey Hospital Site Liasion role  

• Working through leave application for Senior and Junior Medical Staff  

• Casey Consultant of the day roster  

• Payroll  

About You 

You are an experienced PA who demonstrates a flexible, can-do attitude and strong organisational, communication, and time management skills. Your proactive approach and ability to ‘think on your feet’ when responding to changing demands will serve you well in a dynamic environment. You will also demonstrate:   

• Previous experience working as an Executive, Personal or administrative assistant at Executive level  

• Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered.  

• Advanced knowledge in computer software applications (M365, Outlook, Word, Excel, PowerPoint)  

• Excellent customer service skills and a high standard of both written and verbal communication skills  

• The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team.  

• Good organisational skills and be comfortable prioritising and meeting multiple demands.  

• Excellent interpersonal and communication skills  

• Good working knowledge of hospital administrative processes and hospital systems (UKG, Oracle, BEIMS, Riskman, E-Hub) is desirable  

In Return 

Ours is a connected team with strong shared values and an unwavering commitment to excellence.  

In this role you will work with a highly professional team in a supportive and collaborative environment where you can make a real contribution to the efficient and smooth running of the Program.  

All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to onsite subsidised staff car parking, uniform and a comprehensive Employee Assistance Program (EAP). There is no better time to join us and here’s just a few reasons why: 

• Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base 

• Avenues to further develop your leadership and project management skills 

• Mentorship and career guidance 

• Support to attend relevant forums and conferences 

• A supportive learning environment, should you wish to undertake postgraduate studies

Our Culture and Values 

At Monash Health, our people are at the heart of everything we do. Our culture is inclusive, supportive and future-focused, underpinned by clear values and a commitment to continuous improvement. 

Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence. 

You’ll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do. 

We are Full Hearted, Open Minded and All In, enabling excellent service delivery and a positive candidate and employee experience every time. 

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.