Personal Assistant - Operations Managers (Medicine & Surgery/Rehabilitation), Casey Hospital
Berwick, VIC, AU, 3806
Monash Health exists to reimagine care, so that people can live their best lives.
We provide safe and equitable care, for every stage of life, delivered with world-leading expertise and over 175 years of experience.
As a leading academic health service, we're committed to providing tomorrow's care today by integrating research, teaching and training into everyday practice.
Our team of 24,000 people are full hearted, open minded and all in. Together, we provide more than 250 integrated services for every stage of life at over 50 locations and in the community across south-east Melbourne, Victoria, serving 1.2 million residents in the South Metro Local Health Service Network.
To see first-hand what our colleagues think about working here, take a look at the following short videos monashhealth.org/careers.
We are seeking an experienced Personal Assistant to provide high-level executive and administrative support to both the Operations Manager Medicine and the Operations Manager Surgery & Rehabilitation.
This is a full-time ongoing position from Monday to Friday, based at Casey Hospital in Berwick.
Help shape the future of healthcare at Monash Health and embark on a rewarding career where your dedication makes a difference in people’s lives.
About the Department / Program
Site Administration at Casey Hospital is a dynamic and integral department that supports the day-to-day operations of the hospital through the coordination of Site Management services. Our team works collaboratively with a diverse range of stakeholders across Monash Health, including clinical teams, executive leadership, operational departments, and external partners. We play a key role in ensuring patient flow, operational efficiency, and effective communication across the organisation. With a strong focus on service excellence, problem-solving, and teamwork, Site Administration contributes to the delivery of safe, high-quality care and helps support the hospital's ability to meet the needs of our community.
About the Role
This is a highly visible and rewarding opportunity for an exceptionally organised and proactive administrator to provide Personal Assistant support to the Operations Manager, Medicine and the Operations Manager, Surgery & Rehabilitation, while assisting with Site Administration general enquiries at Casey Hospital. Based on site in Berwick, this role requires strong organisational skills, discretion, initiative, and the ability to build effective relationships with a broad range of stakeholders across Monash Health. As part of the collaborative Casey Hospital Site Administration Team, you will play a pivotal role in ensuring the smooth day-to-day coordination of key administrative functions while supporting the leadership team. This is a full-time ongoing position from Monday to Friday.
Key responsibilities include:
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Providing high-level administrative and executive support to the Operations Managers
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Managing diaries, schedules, meetings and correspondence
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Coordinating agendas, meeting papers, minutes and action registers
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Preparing reports, presentations and other business documentation to a high standard
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Liaising with internal and external stakeholders across the organisation
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Supporting General Enquires within Site Administration
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Supporting continuous improvement initiatives and efficient office operations
About You
To be successful in this administrative role, you will bring the following demonstrated skills, experience, and attributes:
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Previous experience in a Personal Assistant, Executive Assistant or senior administrative support role
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Exceptional organisational and time-management skills
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Advanced Microsoft 365 skills including Outlook, Teams, Word, Excel and PowerPoint
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Strong communication and stakeholder management capabilities
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Excellent attention to detail and ability to manage competing priorities
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A proactive, solutions-focused approach and commitment to delivering outstanding customer service.
Qualifications, registrations and licences:
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Certificate IV or Diploma in Administration (desirable)
Why you will love working with us
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Be part of a supportive and connected team within the Casey Site Administration network
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Work alongside experienced operational leaders who are passionate about delivering exceptional healthcare services
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Enjoy variety and challenge in a fast-paced healthcare environment
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Develop your skills and career within Victoria's largest public health service
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Contribute to a culture of collaboration, innovation and service excellence that supports both our staff and community.
For a confidential discussion and to explore this opportunity further, please reach out to Jennifer Docherty, Operations Manager Medicine, Casey Hospital M: 0437 698 855
Our Culture and Values
At Monash Health, our people are at the heart of everything we do. Our culture is inclusive, supportive and future-focused, underpinned by clear values and a commitment to continuous improvement.
Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence.
You’ll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do.
We are Full Hearted, Open Minded and All In, enabling excellent service delivery and a positive candidate and employee experience every time.
We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.
How to Apply
Applications are accepted via the Monash Health online eHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’
Applications will be screened upon receipt and selection activity may commence prior to the closing date.
Applications close Wednesday 2nd September