Administration Manager

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Lead. Support. Shape the future of digital healthcare.

The Department of Clinical Informatics at Monash Health is a dynamic, collaborative unit formed in February 2025. Bringing together the portfolios of the Chief Nursing & Midwifery Information Officer (CNMIO) and the Chief Medical Information Officer (CMIO), the Department provides clinical leadership across digital health, information governance, analytics, training, adoption, AI, user experience and more.

We are now seeking an experienced and highly organised Administration Manager to join the team at Monash Medical Centre Clayton in a job-share arrangement, commencing February 2026.

This position will be part time (0.4EFT) from February 2026 with a view to permanent full time from mid 2026. A hybrid working arrangement will be considered.

About the Role

This is a pivotal and highly visible role, providing high-level administrative support to the CNMIO and CMIO, and contributing directly to the effective and efficient operation of their offices. You will work at the centre of a fast-paced, future-focused environment that is actively driving digital transformation to improve patient outcomes across Monash Health.

As the Administration Manager, you will:

• Provide confidential, high-level administrative and secretarial support
• Manage complex diaries, selected email correspondence, and meeting preparation
• Coordinate meetings, events, committees and travel, including acting as secretariat for high-level committees
• Prepare executive-level reports, papers, presentations and documentation
• Manage office processes, electronic filing systems, and consumables
• Support workforce administration including UKG management, mandatory training and KPI monitoring
• Liaise on behalf of the CNMIO and CMIO with internal stakeholders, consumer representatives, executive leaders and external partners
• Provide support to Clinical Informatics leaders for recruitment, onboarding, events and general administrative needs

This role requires discretion, accuracy, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.

About You

You are an experienced Administration Manager who demonstrates a flexible, can-do attitude and strong organisational, communication, and time management skills.

You will be a proactive, adaptable and highly capable administrator who thrives on supporting senior leaders. You will bring:

• Previous experience as a Executive Assistant, Program Administrator or Administration Manager
• Strong organisational and prioritisation skills
• Excellent writing skills and attention to detail
• Ability to handle sensitive and confidential matters professionally
• Experience coordinating events, meetings, and reports
• Well-developed interpersonal skills and confidence interacting with stakeholders at all levels
• Intermediate–advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote)
• Flexibility to support meetings and activities aligned to operational needs

• Good working knowledge of hospital administrative processes and hospital systems (KRONOS, iProc, BEIMS, Riskman, Mercury E-recruit, LanPage, iPM) is desirable

In Return

Ours is a connected team with strong shared values and an unwavering commitment to excellence.

In this role you will work with a highly professional team in a supportive and collaborative environment where you can make a real contribution to the efficient and smooth running of the Program.

There is no better time to join us and here’s just a few reasons why:

• Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
• Avenues to further develop your leadership and project management skills
• Mentorship and career guidance
• Support to attend relevant forums and conferences
• A supportive learning environment, should you wish to undertake postgraduate studies

All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site subsidised staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP).

For a confidential discussion and to explore the opportunity further, please call Naomi Dobroff on 0439 766 867. 

Position Description can be found below:

 #6734 Administration Manager Dept of Clinical Info PD.pdf 

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: 14th January 2026