Administration Officer - Monash Health Imaging

Monash Health is a great place to work

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. 

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

About Monash Health Imaging

Monash Health Imaging (MHI) provides a comprehensive suite of diagnostic and interventional radiology and nuclear medicine services across Monash Medical Centre, Victorian Heart Hospital, Monash Children’s Hospital, Dandenong Hospital, Casey Hospital, Moorabbin Hospital, Pakenham Health Centre, Cranbourne Integrated Care Centre, and the Kingston Centre. The service conducts over 420,000 imaging examinations per year and employs approximately 600 staff. Our vision is to provide the best imaging and interventional radiology services for our community, and, to be the leading academic radiology provider in Australia.  

About the Role

The Imaging Program Administration Team provides direct support to the members of the Imaging Program Leadership Team consisting of the Program Director, General Manager, Deputy Program Director (Quality and Safety) & Deputy Director (Research & Education) as well as broader accountabilities supporting program-wide governance, medical team administration, research, education, and planning. There are four Imaging Program Administration Assistants reporting to the Imaging Program Administration Manager, and each will have a primary support portfolio. In addition to their primary portfolio, all four Administration Assistants and the Manager deliver a large range of additional Program Administration activities.  

About You

The successful applicant is an administrative professional, customer oriented approach with organisational and interpersonal skills who is wanting to work in a dynamic and supportive team. Previous experience in an administrative role is essential.   

To ensure your success in this role, you will have following demonstrated skills, experience and knowledge:  

• Experience in an administration assistant role  

• 2 or more years’ experience within a healthcare environment (radiology preferred)  

• Proficient use of Microsoft Office Suite  

• Professional discretion and diplomacy and ability to handle confidential material.  

• Excellent time management and organisational skills  

• Ability to always deal with difficult matters in a professional manner, and to be able to work under pressure when certain situations arise  

• Ability to effectively communicate with multi-function streams and diverse stakeholders  

• Effective negotiation skills  

• Excellent written and verbal communication skills  

• Ability to prioritise own workload, multiple tasks and meet deadlines  

As a Monash Health employee you will also benefit from: 

• Salary packaging options to increase your take home pay.  

• Onsite subsidised staff parking  

• Discounted banking (BankVic)  

• Gym membership discounts  

• Access to professional development courses and seminars  

Important Information to Note  

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles. Existing Monash Health Employees should apply using your Monash Health employee account. Offers of employment can only be made once all required probity checks have been completed. These include:    

• reference checks;    

• a clear Police Check conducted within the last three months;    

• a current Victorian Employee Working with Children’s Check (or proof of payment for same).    

A request to conduct probity checks does not guarantee that an offer of employment will be made. 

For a confidential discussion and to explore the opportunity further, please call Stacey Kuilboer on 0459 558 682.

Position Description can be found here

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: 14 January 2025