Administrative Assistant - Medical Physics

Monash Health is a great place to work

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. With 25,500 employees, we provide care across south-eastern metropolitan Melbourne and rural Victoria from over 40 locations; via telehealth, within local communities and in people’s homes.

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

About the Role

The Medical Physics Administration Assistant will be responsible for, but not limited to:

• Providing administrative and secretarial support to the Chief Physicist, Radiation Safety Officer, and the Medical Physics team.
• Assisting with scheduling, compliance tracking, document preparation, and reporting to support the department's operational, research, and governance activities.
• Coordinating Radiation Safety Committee (RSC) meetings, including agenda preparation, minute-taking, and action tracking.
• Managing team correspondence, including maintaining the general inbox and directing queries appropriately.
• Assisting with finance administration, including processing billing for external testing, ethics-related activities, and other consultancy work.
• Supporting education and training activities, including CPD session coordination, document formatting, and assisting with research-related administrative tasks.
• Facilitating interdepartmental communication to support the efficient operation of the Medical Physics team.

This role requires strong organisational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment.

This role is Part Time - Fixed (for 12 months), working 3 days a week.

About You 

You are a proactive and experienced administrator with a keen interest in supporting technical and clinical teams within a dynamic healthcare environment. You have strong organisational and administrative skills, with the ability to manage multiple tasks efficiently. Your attention to detail, problem-solving abilities, and effective communication skills make you a valuable team player. To ensure your success in this role, you will bring the following demonstrated skills, experience, and knowledge:

• Previous administrative experience, preferably in a healthcare, research, or technical environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills, with the ability to liaise with diverse stakeholders.
• A professional and detail-oriented approach, ensuring accuracy and efficiency in administrative tasks.
• Ability to work proactively and independently and manage competing priorities in a busy environment.

This role offers an exciting opportunity to contribute to the Medical Physics Team and Radiation Safety Committee, supporting critical functions that enhance patient safety and research excellence.

For a confidential discussion and to explore the opportunity further, please call Mohamed Badawy, Medical Physicist - Radiology on 0450 638 379.

Position Description can be found here

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: 8 April 2025