Administrative Officer - Anaesthesia

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About the Role

The role of the Administrative Assistant is to provide support to the Director of Anaesthesia and the broader anaesthetic department to ensure efficient and effective day-to-day operations of the Department.  The Administrative Assistant is the “face” of the department and as such, will be expected to create an excellent first impression, providing a friendly, courteous and professional manner in all interactions. This role requires an experienced person who demonstrates a flexible, can-do attitude and strong organisational, communication and time management skills. This role will be called on to provide administrative leave cover to the administrative assistants’ across the various  Monash Anaesthesia Departments.

As the Administrative Assistant in the Anaesthesia Department you will:
•    Possess and use excellent administrative/secretarial skills (e.g., word processing, office organisation, scheduling, and diary management)
•    Provide services at a department management level including attending to organisational matters, such as scheduling meetings, compiling agendas, collating meeting minutes, liaising with other departments or programs and involvement with routine correspondence
•    Coordinate and plan events, including support for communication, catering, purchasing of goods and set up, in consultation with the appropriate managers and departments to ensure smooth running of audits, exams, staff meetings, educational meetings, multi-disciplinary team meetings, seminars and department functions
•    Support the department in the coordination and administration of its recruitment, in conjunction with the Human Resources Unit
•    Support and/or manage the department rostering, inclusive of on-call and UKG administration

For a confidential discussion and to explore the opportunity further, please contact Dr Belinda Phillips, Service Director Anaesthetics Department, via email belinda.phillips@monashhealth.org

Position Description can be found here

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: 29 October 2025