Administrative Officer - Monash Doctors Education

Monash Health exists to reimagine care, so that people can live their best lives. 

We provide safe and equitable care, for every stage of life, delivered with world-leading expertise and over 175 years of experience. 

As a leading academic health service, we're committed to providing tomorrow's care today by integrating research, teaching and training into everyday practice. 

Our team of 24,000 people are full hearted, open minded and all in. Together, we provide more than 250 integrated services for every stage of life at over 50 locations and in the community across south-east Melbourne, Victoria, serving 1.2 million residents in the South Metro Local Health Service Network.

Are you currently part of the team at Monash Health? Use your network login to access the Monash Health Careers portal and discover all the job opportunities open to you, to support growing your career within the organisation.

Administrative Officer - Monash Doctors Education 

Make a difference in the training of tomorrow's doctors.

Monash Doctors Education (MDE) is seeking an organised, proactive and highly capable Administrative Officer to join our collaborative education team. This is an exciting opportunity to contribute to the training and development of junior doctors and international medical graduates across one of Australia's largest health services. 

As the Administrative Officer, you will play a key role in supporting the delivery of medical education programs that help junior medical staff develop the knowledge, skills and confidence required to provide safe, high-quality patient care. Working closely with educators, clinicians, trainees and stakeholders across Monash Health, you will help coordinate education programs, manage training records and assessments, support education events, and contribute to the smooth day-to-day operation of the department. 

About Monash Doctors Education 

Monash Doctors Education is an interprofessional team dedicated to promoting wellbeing and excellence in medical training. We support interns, hospital medical officers and international medical graduates through innovative education programs, ensuring our future doctors are equipped to deliver exceptional healthcare to our community. 

About the Role 

This diverse and rewarding role will see you: 

• Coordinate administrative support for junior doctor and international medical graduate education programs 

• Manage assessment documentation, attendance records and education reporting 

• Support the planning and delivery of tutorials, workshops, orientation programs and online learning activities 

• Liaise with presenters, participants and key stakeholders across Monash Health and external organisations 

• Maintain education records and databases with a strong focus on accuracy and quality 

• Support SharePoint, Microsoft Teams and communication activities 

• Assist with invoicing, event coordination and general operational administration 

• Contribute to continuous improvement initiatives and the ongoing development of education processes 

About You 

You are a highly organised administrator with excellent attention to detail and a passion for supporting education and workforce development. 

You will bring: 

• Experience in an administrative, coordination or customer service role 

• Strong organisational and time management skills with the ability to manage competing priorities 

• Excellent written and verbal communication skills 

• Advanced skills in Microsoft 365 applications, particularly Excel 

• Confidence working with data, records and reporting systems 

• A collaborative approach and strong stakeholder relationship skills 

• Initiative, problem-solving ability and a commitment to continuous improvement 

• Experience within healthcare, education or the public sector will be highly regarded 

Why Join Us? 

At Monash Health, you'll be part of a supportive and values-driven team committed to developing the next generation of medical professionals. You'll have the opportunity to work alongside experienced clinicians and educators while contributing to meaningful programs that directly impact patient care outcomes. 

If you are looking for a varied administrative role where your work makes a real difference, we would love to hear from you. 

Join Monash Doctors Education and help shape the future medical workforce!

Our Culture and Values 

At Monash Health, our people are at the heart of everything we do. Our culture is inclusive, supportive and future-focused, underpinned by clear values and a commitment to continuous improvement. 

Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence. 

You’ll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do. 

We are Full Hearted, Open Minded and All In, enabling excellent service delivery and a positive candidate and employee experience every time. 

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.