Administrative Officer - Paediatric Rehabilitation
Clayton, VIC, AU, 3168
Monash Health is a great place to work
Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. With 25,500 employees, we provide care across south-eastern metropolitan Melbourne and rural Victoria from over 40 locations; via telehealth, within local communities and in people’s homes.
Are you currently part of the team at Monash Health? Use your network login to access the Monash Health Careers portal and discover all the job opportunities open to you, to support growing your career within the organisation.
To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.
Administration Officer - Victorian Paediatric Rehabilitation Service at Monash Children's Hospital
- Part Time (up to 0.8 EFT), fixed term contract 4 May 2026 - 10 July 2026.
About Victorian Paediatric Rehabilitation Service – Monash Health
The Victorian Paediatric Rehabilitation Service (VPRS) is a statewide specialist service which caters for the complex rehabilitation needs of children and adolescents after major injury, medical illness, and congenital conditions who undergo interventions aimed at functional maximisation. VPRS has 8 sites Eastern Health, Bendigo Health, Barwon Health, Grampians Health, Goulbourn Valley Health, Latrobe Regional Hospital and at The Royal Children’s Hospital. VPRS utilises a child and adolescent specific interdisciplinary care model according to best practice and will assist in delivering hospital, community- and home-based services. The service has a key role in providing long-term specialist follow-up clinics and ensuring transition to adult-based services where required. www.vprs.org.au
About the Role
The administration officer is responsible for effective and efficient clerical and administrative support to the paediatric rehabilitation team. They will assist with the coordination and maintenance of office practices. They will undertake duties that contribute to the process of maintaining the paediatric rehabilitation information management systems, recording and dissemination of information and general administration processes.
-
Provide secretarial and administrative services, including appointment organisation, booking of meeting venues, typing and compilation of letters and reports, organisation of meetings, compilation of meeting minutes and agendas, and assisting in the organisation of functions.
-
Ensure that all families and relevant external agencies are notified in a timely manner regarding outpatient clinic and procedure appointments.
-
Assist with organisation of patient admissions and scheduling.
-
Maintain files and records, correspondence and child specific information in the appropriate file and ensuring aspects are noted on the relevant database where appropriate.
-
Collection of UR histories and liaison with Health Information Services.
-
Reception duties such as greeting visitors, answering the phone and sending and collecting faxes
-
Liaison with members of the public, families, and external agencies. This includes ensuring consumers are linked to the appropriate person within the program in a timely manner.
-
Assist in the maintenance of office supplies, ensuring stocks are maintained at an appropriate level at all times.
-
Assist in purchasing equipment and consumables for the program.
-
Assist in the compiling of and maintenance of mail/contact lists and relevant distribution of information such as questionnaires
About You
Essential:
-
Demonstrated computer skills with proficiency in Microsoft office programs
-
Demonstrated experience with databases including IPM and HMS
-
Experience in an administration role within paediatric rehabilitation setting
Technical skills/knowledge/experience:
-
Excellent interpersonal and communication skills
-
Strong time management and organisational skills
-
Ability to prioritise work as required
-
Ability to conduct themselves in a professional manner working within an interdisciplinary team
-
Exhibits a flexible approach
-
Have an ability to balance sometimes competing and conflicting priorities
-
Exhibit a professional demeanour at all times
-
Demonstrated willingness to learn.
-
Self-motivated
-
Ability to liaise with parents and families.
For a confidential discussion and to explore this opportunity further, please reach out to Elise Colgrave, Acting VPRS Manager on 0436 191 095.
Position Description can be found here
Our Culture and Values
At Monash Health, our people are at the heart of everything we do. Our culture is inclusive, supportive and future-focused, underpinned by clear values and a commitment to continuous improvement.
Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence.
You’ll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do.
We are Full Hearted, Open Minded and All In, enabling excellent service delivery and a positive candidate and employee experience every time.
We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.
How to Apply
Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’
Applications will be screened upon receipt and selection activity may commence prior to the closing date.
Applications close: 15 April 2026