Administrative Officer: Pharmacy Program

Monash Health is a great place to work

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. With 25,500 employees, we provide care across south-eastern metropolitan Melbourne and rural Victoria from over 40 locations; via telehealth, within local communities and in people’s homes.

Are you currently part of the team at Monash Health? Use your network login to access the Monash Health Careers portal and discover all the job opportunities open to you, to support growing your career within the organisation.

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

Embark on a rewarding career and be part of a team where your dedication makes a difference in people’s lives.

About the Role

Join Monash Health as an Administration Assistant on a part-time, permanent basis (2 days per week) as rostered, supporting our Pharmacy Department across multiple Monash Health sites. This role is integral to ensuring smooth operations and exceptional service delivery within Victoria’s largest public health service.

You’ll provide efficient and reliable administrative support to the Pharmacy Leadership Team and staff, helping maintain high standards of care and operational excellence. This is a fantastic opportunity for someone who enjoys variety, teamwork, and contributing to a high-performing healthcare environment.

What Your Day Might Look Like

• Provide administrative support to Pharmacy leadership and clinical teams
• Manage meeting coordination, room bookings, and minute-taking
• Assist with rostering, data entry, and maintaining IT asset registers
• Respond to enquiries and provide professional, courteous assistance to staff and visitors
• Maintain accurate records for rotations, mandatory training, and compliance
• Support ad hoc administrative tasks and cover for team members during leave

About Us

Monash Health is Victoria’s largest public health service, with over 22,000 employees working across seven hospitals and community settings. Our Pharmacy Department plays a vital role in delivering safe, high-quality care to our patients, supported by a dedicated administration team.

About You

You’re an organised, proactive professional with strong communication skills and a commitment to excellence. You thrive in a busy environment and enjoy supporting a team that makes a real difference in patient care.

To be considered for this role, you will need:

• Extensive experience in an administrative role
• Proficiency in Microsoft Office (Word, Excel, Outlook) and knowledge of Microsoft 365
• Excellent written and verbal communication skills
• Previous experience in a healthcare setting is desirable 
• Knowledge of medical terminology is desirable

In Return

• A permanent part-time role offering flexibility and work-life balance
• Opportunities to learn and grow within a supportive team
• A diverse and inclusive workplace that values excellence and compassion

For a confidential discussion and to explore the opportunity further please call Vi Mai on 0418 235 987. 

Position Description can be found here

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: 28 January 2025.