Administrative Officer - Womens

Monash Health is a great place to work

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. With 25,500 employees, we provide care across south-eastern metropolitan Melbourne and rural Victoria from over 40 locations; via telehealth, within local communities and in people’s homes.

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

Embark on a rewarding career and be part of a team where your dedication makes a difference in people’s lives. 

About the Role 

Join our team as an Administration clerk on a part time ongoing basis to work at Monash Medical Centre based at Clayton. 

• Ability to use your excellent computer skills in a healthcare setting  

• Do you have excellent attention to detail?  

• Do you have excellent time management?  

This position requires compliance with Monash Health Guidelines and Department of Health requirements to provide consistent outcomes for the delivery of Monash Women’s and Newborn services.   

• Delivery of high-quality customer service to internal and external stakeholders  

• Meeting coordination including venue bookings, agenda preparation and minute taking where required  

• Efficient and effective office management and administrative support, including electronic task management and proactive preparation for key meetings  

• Demonstrated ability to deliver high level of accuracy and attention to detail  

• Highly developed interpersonal and communication skills demonstrated when liaising with consumers in Women’s health  

About The Role   

This position requires compliance with Monash Health Guidelines and Department of Health requirements to provide consistent outcomes for the delivery of Monash Women’s and Newborn services. The Administrative Assistant role is to provide support to the Head of Gynaecology and the Gynaecology team at Monash Health.  This is a part time role (0.8 EFT) working Monday to Friday.   

About You   

You have keen problem solving abilities.  You are an advocate of Monash Health’s Strategic Guiding Principles. You Are Also:   

• dedicated to safe best practice & quality care   

• committed to delivering patient centred care & a patient advocacy   

• enthusiastic, compassionate & able to work collaboratively   

What You Need:   

• Minimum of four (4) years of related administrative experience is highly desirable  

• Ability to prioritise own workload, multiple tasks and meet deadlines  

• Highly organised, ability to prioritise and multi-task and meet deadlines in a fast-paced environment  

• Excellent writing skills including a demonstrated ability to prepare reports using clear, concise language and organise information into a logical sequence and include content appropriate for the purpose and the audience  

• Excellent interpersonal skills with demonstrated ability to interact with all levels of the organisation  

• Proficient in the use of PC Windows, including Outlook, SharePoint, ELO, UKG, Microsoft Word, Excel, PowerPoint and Access  

What We Offer:   

• access to Monash Health in-house learning portals to further expand your acute clinical skills & knowledge base   

• avenues to further develop your leadership & project management skills   

• mentorship & career guidance   

• support to attend relevant forums & conferences   

• a supportive learning environment   

In addition, you will have access to benefits including salary packaging to increase your take-home pay, and access to the Employee Assistance Program (EAP).   

able evidence that they meet full vaccination status. 

For a confidential discussion and to explore the opportunity further, please contact Susan Sweeney on 0400 554 123.

Position Description can be found here

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: 26th November, 2024