Executive Assistant

Monash Health is a great place to work

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. 

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

The Victorian Heart Hospital

The Victorian Heart Hospital is Australia’s first state-of-the-art, specialist cardiac facility, providing innovative, holistic and patient-centred care, committed to serving the needs of the community. As a standalone hospital, housing world-ranking Monash University and the Victorian Heart Institute, all on one campus, it combines world-class clinical care, research, education and training representing a powerful model of collaboration, innovation and excellence

About Us

Victorian Heart Hospital offers a statewide service to the population of Victoria and works closely with the Victorian Heart Institute to provide innovative, evidence based services to our patients.  It’s an exciting time to be part of this team as we enter our 3rd year in operation and we seek to further advance our services. 

About The Role

The Executive Assistant role to the Program Director of MonashHeart, VHH & ICU and General Manager of MonashHeart, VHH & ICU will manage a variety of duties while

serving as the point of contact between executives and employees. The position requires proactive liaison with medical and nursing staff, Monash Health Leadership Staff, and external stakeholders. This role requires a high-energy, motivated individual with a strong passion for healthcare administration, capable of handling confidential matters with professionalism and able to manage demanding workloads and tight timelines effectively.

The Executive Assistant’s role enables senior leadership to fully focus on strategic priorities, advancing the mission of Monash Heart, VHH & ICU through efficient administration and streamlined support.

This is a Permanent, Full Time Position based at the Victorian Heart Hospital Clayton. Whilst there may be some flexibility at times, this position requires the successful applicant to be on site 5 days per week.

About You

Strong communication and teamwork skills are essential, as you will collaborate with a diverse team. As an experienced Executive Assistant, you have a proven track record of providing high-level administrative support while being a reliable team player. You excel in a dynamic, fast-paced environment, demonstrating adaptability, a proactive mindset, and exceptional organisational, communication, and time management skills. With outstanding written and verbal communication, you are diligent, trustworthy, and committed to maintaining strict confidentiality. You embrace challenges in a fast-moving workplace where priorities shift frequently, responding flexibly while staying focused on tasks.

Ideally, you have a senior administrative background and the ability to engage effectively with multi-functional teams and diverse stakeholders. You exercise professional discretion, diplomacy, and sound judgment in handling confidential information.

You also bring:
• Strong organisational and time management skills
• Excellent interpersonal skills and the ability to collaborate within a multidisciplinary team
• Proven ability to perform in a complex environment, meeting high standards and tight deadlines while adapting to shifting priorities
• Capability to prioritise tasks and apply discretion within established policies and procedures
• Advanced proficiency in software applications (Outlook, Word, Excel, PowerPoint)
• Exceptional customer service skills and high-level written and verbal communication
• Initiative and independence in task execution while contributing effectively to a team environment
• Strong interpersonal and communication abilities

In return

We are a connected team, driven by strong shared values and an unwavering commitment to excellence. Our team is highly skilled, collaborative, and welcoming—where your career growth is only limited by you. There has never been a better time to join us, and here are just a few reasons why:

• Access to Monash Health’s in-house learning portals to enhance your clinical expertise and knowledge
• Opportunities to build leadership and project management skills
• Mentorship and career development support
• Assistance to attend relevant forums and conferences
• A supportive environment for postgraduate study pursuits

All full-time employees can accrue a day off every four weeks. Additionally, you’ll enjoy benefits such as salary packaging to boost your take-home pay, on-site subsidised staff parking and gym, a provided uniform, and access to a comprehensive Employee Assistance Program (EAP).

For a confidential discussion and to explore the opportunity further, please call Joanne McCann-Acting General Manager, Victorian Heart Hospital, Monash Heart and Intensive Care on 0429 124 502

Position Description can be found below

 Executive Assistant PD_VHH Monash Heart & ICU HS2

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: XXX