Facilities Administration Officer

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Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage.

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Embark on a rewarding career and be part of a team where your dedication makes a difference in people’s lives.

Facilities Administration Officer

Bring your organisational skills, customer service focus, and can-do attitude to a vital support role.

Monash Health is looking for a highly organised and service-oriented Facilities Administration Officer to join our dynamic Facilities Management team. In this key support role, you’ll provide high-quality administrative assistance across multiple hospital sites, helping to ensure the smooth delivery of maintenance services that keep our health facilities running efficiently.

This is a fantastic opportunity for someone with strong administrative experience, a collaborative mindset, and a genuine interest in facilities operations.

This is a Full Time Position based at Cranbourne Community hospital with some travel required across various sites.

About the Role

As a Facilities Administration Officer, you’ll play a central part in supporting work order coordination, contractor administration, purchase requests, and general team operations across various Monash Health locations. This is a flexible and fast-paced role that requires excellent attention to detail and the ability to juggle multiple administrative responsibilities while maintaining a customer-focused approach.

Key responsibilities include:

• Serve as the first point of contact for facilities-related queries from contractors, staff, and visitors
• Manage and triage work requests using the Computerized Maintenance Management System (CMMS) (training provided)
• Assist with creating purchase requisitions, tracking invoices, and supporting financial admin tasks
• Coordinate contractor access, including parking, ID cards, and key allocation
• Provide day-to-day administrative support to the Facilities Management team across multiple sites
• Maintain accurate site utility records, consumables procurement, and petty cash processes
• Support document management, meeting coordination, and team communications
• Provide flexible support across various Monash Health locations, both in-person and remotely as needed

About You

You are a proactive administrator who thrives in busy, people-focused environments. With a strong customer service mindset, you enjoy being a go-to person and have the confidence to support multiple teams and systems. You’re adaptable, dependable, and eager to learn.

You’ll also bring:

• Previous experience in facilities administration or a similar administrative role
• Strong organisational, multitasking, and time-management skills
• Excellent communication and interpersonal abilities
• High level of attention to detail and accuracy
• Ability to work both independently and collaboratively in a multi-site environment
• Familiarity with CMMS or electronic requisition systems (desirable – training provided)
• Experience with contractor induction systems and basic FM compliance knowledge (desirable)
• A willingness to undertake training in relevant systems and processes

Why Join Monash Health?

At Monash Health, we provide care across the entire lifespan and work in partnership with communities to meet the needs of a rapidly growing population. As Victoria’s largest public health service, we offer excellent career opportunities and the chance to work in a team that supports safe, efficient, and patient-centred environments.

We offer:

• A varied and fast-paced role in a supportive and inclusive team
• Development and training opportunities in facilities systems and operations
• Flexible work across different sites and services
• Access to salary packaging and Monash Health employee benefits

Help keep our hospitals safe, functional, and efficient.

Submit your application via the Monash Health Careers Portal with your CV and a brief cover letter.

For a confidential discussion and to explore the opportunity further, please call Ahmed Mostafa- Head Engineering and Facilities Management on 0456 873 790 

Position Description can be found here

PD_Facilities Administration Officer.pdf

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: 28th July 2025