PA to the OD Surgery/OM Planned Surgery/SMD Anaesthesia & Perioperative Medicine

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A great opportunity is now available for an experienced Personal Assistant to support the Operations Director of Surgery & Operations Manager Planned Surgery / SMD Anaesthesia and Perioperative Medicine

This is a Full Time, on-going position based at Dandenong Hospital.

About the Role

In this full-time, permanent role based at Dandenong Hospital, you will provide high-level administrative and organisational support to the Operations Director and Director of Nursing for Surgery and Anaesthesia & Operations Manager Planned Surgery.

You will work closely with both leaders to coordinate day-to-day operations, assist with managing priorities across surgical and perioperative services, prepare documentation and reports, and support communication between internal and external stakeholders.

The Personal Assistant plays an integral role in managing the service and ensuring its smooth and efficient day-to-day operation while also contributing to efficient, patient-centred service delivery.

Responsibilities may include:

• Preparing executive level presentations, reports and documents.

• Coordination of feedback and responses.

• Extensive Diary Management
• Coordinating meetings including venue bookings, preparing agendas and minutes.

• Drafting communications, completion of projects and maintaining data as required

• Providing efficient and effective administrative support and office management.

About You

You are an experienced PA who demonstrates a flexible, can-do attitude and strong organisational, communication, and time management skills. Your proactive approach and ability to ‘think on your feet’ when responding to changing demands will serve you well in a dynamic environment.  

You will also demonstrate:

• Previous experience working as an Executive, Personal or administrative assistant at Executive level
• Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered.
• Advanced knowledge in computer software applications (Outlook, Word, Excel, PowerPoint)
• Excellent customer service skills and a high standard of both written and verbal communication skills
• The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team.
• Good organisational skills and be comfortable prioritising and meeting multiple demands.
• Excellent interpersonal and communication skills
• Good working knowledge of hospital administrative processes and hospital systems (KRONOS, iProc, BEIMS, Riskman, Mercury E-recruit, LanPage, iPM) is desirable

In Return

Ours is a connected team with strong shared values and an unwavering commitment to excellence.

In this role you will work with a highly professional team in a supportive and collaborative environment where you can make a real contribution to the efficient and smooth running of the Program.

There is no better time to join us and here’s just a few reasons why:

• Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
• Avenues to further develop your leadership and project management skills
• Mentorship and career guidance
• Support to attend relevant forums and conferences
• A supportive learning environment, should you wish to undertake postgraduate studies

All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site subsidised staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP).

For a confidential discussion and to explore the opportunity further, please call Mel Collins -Operations Director and Director of Nursing for Surgery and Anaesthesia on 0488 660300 .

Position Description can be found here

#6395 Position Description Personal Assistant (Operations) (2).pdf

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: 12th January 2026