PA to the Operations Director | DON MMC & Operations Manager of ED & ICU MMC
Clayton, VIC, AU, 3168
Monash Health exists to reimagine care, so that people can live their best lives.
We provide safe and equitable care, for every stage of life, delivered with world-leading expertise and over 175 years of experience.
As a leading academic health service, we're committed to providing tomorrow's care today by integrating research, teaching and training into everyday practice.
Our team of 24,000 people are full hearted, open minded and all in. Together, we provide more than 250 integrated services for every stage of life at over 50 locations and in the community across south-east Melbourne, Victoria, serving 1.2 million residents in the South Metro Local Health Service Network.
To see first-hand what our colleagues think about working here, take a look at the following short videos monashhealth.org/careers.
Be the person who keeps things moving behind the scenes at one of Victoria's busiest hospitals.
- Support senior hospital leaders in a fast-paced, rewarding PA role
- Full-time ongoing – Monday to Friday and accrued days off
- Bring your initiative, organisation and ability to stay one step ahead
About the Role
We are looking for an experienced, proactive and highly organised Personal Assistant to provide high-level executive and administrative support to the
- Operations Director and Director of Nursing, Monash Medical Centre (MMC)
- Operations Manager, Emergency and Intensive Care.
This is more than a traditional PA role. You will be a trusted support to senior leaders, helping them navigate competing priorities, manage demanding schedules and keep important operational activities running smoothly. Working at the heart of a busy hospital environment, you will need to be one step ahead, exercise sound judgement and confidently manage changing demands while maintaining professionalism and discretion.
Your key responsibilities will include:
- Managing complex diaries, appointments and competing priorities across senior leadership portfolios.
- Coordinating meetings, preparing agendas, minutes, reports and executive-level presentations.
- Drafting correspondence and managing sensitive and confidential information.
- Liaising confidently with senior leaders, clinical teams and internal and external stakeholders.
- Coordinating projects, tracking actions and ensuring timely follow-up of key priorities.
- Providing proactive administrative support to ensure the efficient day-to-day operation of the leadership office.
About You
You are the PA who anticipates what needs to happen next, brings order to a busy day and can be relied upon to get things done.
You thrive in a fast-paced environment, enjoy working with people and take pride in being the person others can depend on. You are confident, adaptable and solutions-focused, with the ability to build trusted relationships and remain composed when priorities change.
To succeed in this role, you will bring:
- Demonstrated experience supporting senior executives or operational leaders in a PA, EA or senior administrative capacity.
- Exceptional organisational skills, with the ability to manage complex diaries, competing demands and tight deadlines.
- Strong written and verbal communication skills, with confidence engaging stakeholders at all levels.
- A proactive approach, sound judgement and the ability to work independently.
- High levels of professionalism, discretion and confidentiality.
- Advanced Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint and SharePoint.
- A collaborative, flexible approach and a genuine commitment to supporting your team.
Experience within healthcare and familiarity with hospital systems will be highly regarded, however experienced PAs from other complex, fast-paced environments are encouraged to apply.
Why Monash Health?
At Monash Medical Centre, you will work alongside experienced hospital leaders in a role where your contribution is valued and your ability to make things happen really matters.
You will enjoy a supportive and collaborative working environment, opportunities for professional development and the satisfaction of contributing to a service that makes a difference to patients, families and our community.
Our benefits include:
- Salary packaging to increase your take-home pay.
- An accrued day off every four weeks.
- Subsidised onsite staff parking and gym facilities.
- Professional development and learning opportunities.
- Access to our Employee Assistance Program.
If you are an experienced PA who enjoys responsibility, thrives on variety and knows how to stay one step ahead, we would love to hear from you.
Apply now and become an integral part of the leadership team at Monash Medical Centre
For a confidential discussion and to explore this opportunity further, please reach out to Jo Morey - Operations Director | DON MMC on 0466 164 912
Position Description can be found here
Our Culture and Values
At Monash Health, our people are at the heart of everything we do. Our culture is inclusive, supportive and future-focused, underpinned by clear values and a commitment to continuous improvement.
Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence.
You’ll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do.
We are Full Hearted, Open Minded and All In, enabling excellent service delivery and a positive candidate and employee experience every time.
We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.
How to Apply
Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’
Applications will be screened upon receipt and selection activity may commence prior to the closing date.
Applications close: Monday 9th November 2026