Personal Assistant - Digital Health Training and Adoption

Step Into a Role That Makes a Difference & Be part of something bigger. 

• Help shape the future of Digital Health in Victoria.
• Full Time, Fixed Term Contract
• Flexible Work Options (Hybrid) Considered

About Digital Health Training and Adoption

The Digital Health Training and Adoption team plays a vital role in supporting clinical electronic systems. We lead the training of key platforms, including the Electronic Medical Record (EMR) and other digital documentation systems, ensuring our workforce can deliver safe, efficient, and innovative care.

Our team provides comprehensive training for all new employees on clinical documentation applications and supports ongoing adoption of new and existing digital systems. We work closely with stakeholders to deliver engaging online training, interactive webinars, and practical user guides—empowering staff to confidently use digital tools in their daily practice.

We are seeking an exceptional Personal Assistant to provide high-level personal assistant support to the Deputy Directors while managing key administrative functions that enable our training and adoption activities. This is an exciting opportunity to work in a dynamic environment where your organizational skills and attention to detail will make a real difference.

This is a Full Time, Fixed Term Opportunity starting immediately. This role is primarily office-based, with the option for allocated work-from-home days in line with Monash Health guidelines.

An above-award salary will be considered, commensurate with the successful applicant’s experience qualifications.

Key Responsibilities:

This is a pivotal role at the centre of Training & Adoption, collaborating with a wide range of stakeholders, including members of the Digital Health Training and Adoption team, Clinical Informatics, Digital Applications and the broader Digital Health Division.

In addition, you will manage the full suite of core PA responsibilities—those fundamental “bread and butter” duties you’ve mastered as a seasoned professional such as;

• Manage complex diaries, schedule meetings, and prepare agendas and minutes
• Coordinate training access and maintain accurate reports
• Manage competing priorities
• Collate data and manage files to support team operations
• Oversee equipment management and account provisioning

“Your impact will be visible, valued and critical to the success of the Division.”

About You

As the successful candidate, you will bring strong interpersonal, communication, and organizational skills, with an approach that is engaging, supportive, effective, and timely. You thrive in a dynamic environment and take pride in delivering high-quality support as a key member of the Training and Adoption team.

You also have:

• Proven ability to perform in a complex environment, meeting high standards and tight deadlines while adapting to shifting priorities
• Strong administrative and organisational skills.
• Ability to work under pressure and manage competing priorities.
• Advanced Proficiency in Microsoft Office Suite and other relevant systems.
• Experience in a healthcare or similar environment (preferred). 

In Return:

We are a connected team, driven by strong shared values and an unwavering commitment to excellence. Our team is highly skilled, collaborative, and welcoming— where your career growth is only limited by you.

Our full-time employees have the opportunity to accrue a day off every four weeks, have access to on site subsidised staff car parking and gym, 5 weeks Annual Leave and a comprehensive Employee Assistance Program (EAP).

In addition, we provide a range of meaningful benefits: 

• Strong job stability.
• Salary packaging options to increase your take-home pay.
• Generous leave provisions.
• Professional development opportunities.
• Flexible working arrangements where possible and
• …And the opportunity to work within values-led teams who are Full Hearted, Open Minded and All In.

While we may not always match corporate-sector salaries, what we do offer goes beyond a payslip. Our people are part of something bigger — work that directly impacts the health and wellbeing of our broader community.

For many, the ability to combine career growth with real community impact is a benefit in itself.

If you are ready to step into a role where purpose meets opportunity and would like a confidential conversation, contact Chirag Lodhia on 0424 530 693 or Vicky Rout on 0419 707140.  

To view the Position Description, please click the link below:

# 6719 Position Description Personal Assistant- Department of Clinical Informatics.pdf