Personal Assistant to the Head of Unit Clayton Mental Health / Deputy OM Clayton Mental Health

A great opportunity is now available for an experienced Personal Assistant to support the Head of Unit Clayton Mental Health / Deputy OM Clayton Mental Health 

About Us 

Clayton AMHS is an innovative and progressive service with a leadership group that strives for excellence. The Mental Health Program and Monash Health strategic plans identify the key result areas, measures of success and improvement opportunities, and guide the Clayton AMHS overall direction and objectives.  

The Clayton AMHS community services are located across the Monash Medical Centre (Clayton), Atherton Road Centre (Oakleigh), Victorian Pride Centre (St Kilda) and at residential settings in East Bentleigh and Clayton. They comprise the following service streams: 

• Emergency Psychiatric Service (EPS) at Monash Medical Centre (MMC) 
• Consultation Liaison Psychiatry (CL Psychiatry) at MMC 
•  Acute Crisis Intervention Service (ACIS) at Atherton Rd Centre (ARC) 
• Gender Clinic at The Pride Centre in St Kilda 
• Continuing Care Team (CCT) at ARC 
• Mobile Support and Treatment Team (MSTT) at ARC 
• Hospital Outreach Post Suicidal Engagement (HOPE) at ARC 
• Perinatal & Infant Mental Health Team (PIMHT) located at ARC and Pakenham 
• East Bentleigh Community Care Unit (CCU) in East Bentleigh 
• Clayton Prevention and Recovery Care Service (PARCS) in Clayton 

About the Role 

In this full-time, permanent role based at Monash Medical Centre you will provide high-level administrative and organisational support The Head of Unit Clayton Mental Health / Deputy OM Clayton Mental Health 

You will work closely with these leaders to coordinate day-to-day operations, assist with managing priorities  prepare documentation and reports, and support communication between internal and external stakeholders.   

The Personal Assistant plays an integral role in supporting the service leadership and ensuring its smooth and efficient day-to-day operation while also contributing to efficient, patient-centred service delivery. 

Responsibilities may include: 

• Preparing executive level presentations, reports and documents.  
• Co-ordination and management of office communications, management of diaries, schedules, meetings, roster, leave and UKG management of senior medical staff, leave management of junior medical staff and other logistical arrangement as directed 
• Extensive Diary Management  
• Coordinating meetings including venue bookings, preparing agendas and minutes.  
• Drafting communications, completion of projects and maintaining data as required  
• Providing efficient and effective administrative support and office management.  
• Participating in Zone Warden roster  

About You

You are an experienced PA who demonstrates a flexible, can-do attitude and strong organisational, communication, and time management skills. Your proactive approach and ability to ‘think on your feet’ when responding to changing demands will serve you well in a dynamic environment.     

You will also demonstrate:  

• Previous experience working as an Executive, Personal or administrative assistant at Executive level  
• Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered.  
• Advanced knowledge in computer software applications (M365, Outlook, Word, Excel, PowerPoint)  
• Excellent customer service skills and a high standard of both written and verbal communication skills  
• The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team.  
• Good organisational skills and be comfortable prioritising and meeting multiple demands.  
• Excellent interpersonal and communication skills  
• Good working knowledge of hospital administrative processes and hospital systems (UKG, Oracle, BEIMS, Riskman, E-Hub) is desirable  

In Return 

Ours is a connected team with strong shared values and an unwavering commitment to excellence.  

In this role you will work with a highly professional team in a supportive and collaborative environment where you can make a real contribution to the efficient and smooth running of the Program.  

All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site subsidised staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP). 

There is no better time to join us and here’s just a few reasons why: 

• Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base 
• Avenues to further develop your leadership and project management skills 
• Mentorship and career guidance .

For a confidential discussion and to explore the opportunity further, please call Robyn Humphries -Deputy Operations Manager Clayton AMHS on 0411 072 172 

Position description can be found below. 

#6343 Position Description Personal Assistant (Operations)