Personal Assistant to the OM Medicine MMC / OM Surgery MMC / OM Specialty MMC
Clayton, VIC, AU, 3168
Monash Health exists to reimagine care, so that people can live their best lives.
We provide safe and equitable care, for every stage of life, delivered with world-leading expertise and over 175 years of experience.
As a leading academic health service, we're committed to providing tomorrow's care today by integrating research, teaching and training into everyday practice.
Our team of 24,000 people are full hearted, open minded and all in. Together, we provide more than 250 integrated services for every stage of life at over 50 locations and in the community across south-east Melbourne, Victoria, serving 1.2 million residents in the South Metro Local Health Service Network.
To see first-hand what our colleagues think about working here, take a look at the following short videos monashhealth.org/careers.
Personal Assistant to the OM Medicine MMC / OM Surgery MMC / OM Specialty MMC
A great opportunity is now available for an experienced Personal Assistant to support the MMC Operation Managers for Surgery, Specialty Medicine and Medicine.
About the Role
In this full-time, permanent role based at Monash Medical Centre you will provide high-level administrative and organisational support to the MMC Operation Managers for Surgery, Specialty Medicine and Medicine.
You will work closely with these leaders to coordinate day-to-day operations, assist with managing priorities across MMC site, prepare documentation and reports, and support communication between internal and external stakeholders.
The Personal Assistant plays an integral role in ensuring the smooth and efficient day-to-day schedules and operations, while also contributing to efficient, patient-centred service delivery.
Responsibilities may include:
- Preparing executive level presentations, reports and documents.
- Coordination of feedback and responses.
- Extensive Diary Management
- Coordinating meetings including venue bookings
- Preparing agendas and minutes.
- Drafting communications, completion of projects and maintaining data as required
- Providing efficient and effective administrative support and office management.
- Participating in Zone Warden roster
- Collaborating with the MMC Site Laision role
About You
You are an experienced PA who demonstrates a flexible, can-do attitude and strong organisational, communication, and time management skills. Your proactive approach and ability to ‘think on your feet’ when responding to changing demands will serve you well in a dynamic environment.
You will also demonstrate:
- Previous experience working as an Executive, Personal or administrative assistant at a senior management level
- Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered.
- Advanced knowledge in computer software applications (M365 including SharePoint, Outlook, Word, Excel, PowerPoint)
- Excellent customer service skills and a high standard of both written and verbal communication skills
- The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team.
- Good organisational skills and be comfortable prioritising and meeting multiple demands.
- Excellent interpersonal and communication skills
- Good working knowledge of hospital administrative processes and hospital systems (UKG, Oracle, BEIMS, Riskman, E-Hub) is desirable
In Return
Ours is a connected team with strong shared values and an unwavering commitment to excellence.
In this role you will work with a highly professional team in a supportive and collaborative environment where you can make a real contribution to the efficient and smooth running of the Program.
All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site subsidised staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP).
There is no better time to join us and here’s just a few reasons why:
- Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
- Avenues to further develop your leadership and project management skills
- Mentorship and career guidance
- Support to attend relevant forums and conferences
- A supportive learning environment, should you wish to undertake relevant postgraduate studies
For a confidential discussion and to explore the opportunity further, please call Nerine Wilson - Operations Manager - Medicine, MMC on 0498 738 263 .
To view the Position Description, click the link below;
#8112 Position Description Personal Assistant (Operations) (2).pdf
Our Culture and Values
At Monash Health, our people are at the heart of everything we do. Our culture is inclusive, supportive and future-focused, underpinned by clear values and a commitment to continuous improvement.
Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence.
You’ll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do.
We are Full Hearted, Open Minded and All In, enabling excellent service delivery and a positive candidate and employee experience every time.
We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.
How to Apply
Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’
Applications will be screened upon receipt and selection activity may commence prior to the closing date.
Applications close: 15th June 2026