Project Administrative Officer

Monash Health is a great place to work

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. With 25,500 employees, we provide care across south-eastern metropolitan Melbourne and rural Victoria from over 40 locations; via telehealth, within local communities and in people’s homes.

Are you currently part of the team at Monash Health? Use your network login to access the Monash Health Careers portal and discover all the job opportunities open to you, to support growing your career within the organisation.

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

The Opportunity
Are you an organised, proactive administrator who enjoys supporting meaningful healthcare projects? We are seeking a dedicated Administrative Assistant to support our MRFF-funded project: Implementation Research to Improve Outcomes in Primary Spontaneous Pneumothorax (iIMPROVE PSP) — a 5-year initiative improving emergency care practices.

Why This Role is Exciting:

• Meaningful Contribution: Support a collaborative project that aims to enhance best practice in emergency care and improve patient outcomes.
• Skilled Coordination: Use your strong organisational, communication, and administrative skills to keep project activities running smoothly.
• Team Support: Work closely with the project team, stakeholders, and Chief Investigators, contributing to an impactful national research initiative.

Key Responsibilities:

• Provide high-level administrative support to the project team, including meeting coordination, agenda preparation, minute-taking, and document management.
• Assist with scheduling, communications, and stakeholder engagement activities.
• Support preparation of project reports, presentations, and publications.
• Maintain accurate project records, tracking timelines, deliverables, and documentation.
• Coordinate travel, events, and workshops as required.
• Liaise with internal and external partners to support effective project delivery.
• Contribute to general administrative tasks across the research team.

To succeed in this role you’ll bring:

• Experience in administrative or project support roles, preferably within a research, academic, or healthcare setting.
• Strong organisational and time-management skills with the ability to prioritise competing tasks.
• Excellent written and verbal communication skills.
• Confidence engaging with diverse stakeholders.
• Proficiency in Microsoft Office and digital collaboration tools.
• Ability to work autonomously, show initiative, and maintain a high level of attention to detail.

Ready to play a key role in supporting research that improves emergency healthcare?

For a confidential discussion and to explore the opportunity further, please email Komal Daredia on komal.daredia@monash.edu.

Position Description can be found here

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close: 5 Januay, 2026