Personal Assistant - Unit Head of Orthopaedic Surgery
Dandenong, VIC, AU, 3175
Monash Health exists to reimagine care, so that people can live their best lives.
We provide safe and equitable care, for every stage of life, delivered with world-leading expertise and over 175 years of experience.
As a leading academic health service, we're committed to providing tomorrow's care today by integrating research, teaching and training into everyday practice.
Our team of 24,000 people are full hearted, open minded and all in. Together, we provide more than 250 integrated services for every stage of life at over 50 locations and in the community across south-east Melbourne, Victoria, serving 1.2 million residents in the South Metro Local Health Service Network.
To see first-hand what our colleagues think about working here, take a look at the following short videos monashhealth.org/careers.
About the Department / Program
The Monash Health Orthopaedic Unit covers elective and all trauma components of Orthopaedic Surgery, across three campuses - Dandenong, Moorabbin and Monash Childrens' Hospital. We are a team of 53, including junior and senior medical staff. The Orthopaedic Unit also has direct responsibility for our ICU/HDU beds.
About the Role
Help shape the future of healthcare at Monash Health and embark on a rewarding career where your dedication makes a difference in people’s lives.
Join our team as a Personal Assistant, working part-time 3 days a week (Monday to Wednesday), based onsite at Dandenong Hospital. In this role, you will be guided under the leadership of Dr Rabi Solaiman and working with the broader Orthopaedic Surgery team.
Your responsibilities will include:
- Provide administrative support to the Service Director and Unit Heads, and support the broader unit
- Coordinate rostering, on-call coverage, leave management and payroll processing
- Manage diaries, meetings, and catering where required
- Assist with coordination of recruitment and onboarding
- Staff communications
- Maintain workforce records, compliance requirements and unit documentation.
- Support recruitment and employment processes for medical staff, fellows, registrars, observers and junior doctors.
- Administer financial processes including FFS, CME claims and payment requests.
- Coordinate intern and trainee onboarding, orientation and assessments.
- Manage general office operations, supplies and equipment.
- Build and maintain effective relationships with key internal and external stakeholders.
- Prioritise competing demands to ensure efficient unit operations and service delivery.
About You
To be successful in this healthcare role, you will bring the following demonstrated skills, experience, and attributes:
- High level of computer literacy.
- Excellent oral and written communication skills.
- Ability to work effectively with others and within a team.
- Strong organisational and time management skills.
- Ability to work autonomously and be self-directed.
- Initiative in managing daily issues.
- Motivation to take on additional activities as required.
- Attention to detail.
- Ability to work with and for a number of managers.
- Professional welcoming manner.
Mandatory requirements of the role
- Previous experience in a high-level administrative role
- Previous experience within healthcare administration (desireable)
Why you will love working with us
Ours is a connected team with strong shared values and an unwavering commitment to excellence. We are a highly skilled, collaborative, and welcoming team where the only limit in your career is you. Upon your appointment, we will provide you with
- Salary packaging.
-
Onsite Gym options and ability to join Fitness Passport - your pass to an extensive choice of fitness facilities.
For a confidential discussion and to explore this opportunity further, please reach out to Dr Rabi Solaiman, Unit Head Orthopaedic Surgery on 03 9554 8945
Position Description can be found here
Our Culture and Values
At Monash Health, our people are at the heart of everything we do. Our culture is inclusive, supportive and future-focused, underpinned by clear values and a commitment to continuous improvement.
Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence.
You’ll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do.
We are Full Hearted, Open Minded and All In, enabling excellent service delivery and a positive candidate and employee experience every time.
We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.
How to Apply
Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’
Applications will be screened upon receipt and selection activity may commence prior to the closing date.
Applications close: Thursday 8th October, 2026