Health Records Clerk/ROI - Part Time Weekends

Monash Health is a great place to work

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. 

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

About the Role 

Hours required:

• Part timers covering planned and unplanned leave - fortnight hours totalling 39 hours.

Note:

This role is based in Sandringham and will require staff to move across sites. You may need o be trained and come to Kingston, CLayton or Dandenong in the future.

Our Health Records Clerks are responsible for many roles, and its not limited to release of information, prepping, scanning, collection and record management across multiple sites.

Responsibilities

As a part of large team, your responsibilities will include but not limited to:  

• Collection of notes from the wards
• Prepping of documents for scanning within departmental KPI's for inpatient, outpatients, mental health and community services.
• Scanning the paper medical record into an electronic format using the Kodak and Infomedix software systems in a timely and efficient manner.  
• Accurate entry of information into a variety of systems including iPM and SMR  
• Handling of incoming telephone calls and written requests from internal and external parties
• Tracking the location of all medical records that pass through the department, and those known to be located in other departments of the hospital.  
• Facilitate the timely, efficient and confidential transfer of medical records or health information to other departments and sites within Monash Health

About You  

You are highly organised, with great attention to detail, and you enjoy the variety that comes from a fast-paced clerical role where priorities can and do change.  Multi-tasking comes naturally to you and in addition, you have well developed IT, written and verbal communication skills. Previous experience in a Scanning Centre is preferred but not essential.

You will be adaptable to changes and is flexible in covering other staff and roles across all Scanning Centre sites.

You will be need to be reliable, trustworthy and be open to verbal and written feedback as you will be working independently at different sites.  

Employee benefits include:  

• Salary packaging to optimise your take home pay  
• On site subsidised staff parking  

For a confidential discussion, please contact Julie Nguyen, Scanning Operations Manager (03) 9554 8042. 

Position Description can be found here

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date. 

Applications close 8 September, 2025.