Heath Records Clerk
Heatherton, VIC, AU, 3202
Monash Health is a great place to work
Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage.
To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.
About the Role
1 x PM Health Records Clerk 1-9:30pm (Monday to Friday)
This role is based in Kingston Centre, Melbourne, Victoria however you may be required to work at different sites.
Responsibilities
As a part of large team, your responsibilities will include but not limited to:
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Prepping/Sorting and assembling of sensitive, medical records documents for scanning within departmental KPI's
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Follow business rules and policies and procedures
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Understanding of the Health Records Act and Privacy Act
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Scanning the paper medical record into an electronic format using the Kodak and Infomedix software systems in a timely and efficient manner.
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Ability to use PAS Systems and EMR
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Accurate entry of information into a variety of systems including iPM and SMR
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Handling of incoming telephone calls and written requests from internal and external parties - After Hours for Release of Information
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Management of inboxes
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Tracking the location of all medical records that pass through the department, and those known to be located in other departments of the hospital.
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Facilitate the timely, efficient and confidential transfer of medical records or health information to other departments and sites within Monash Health
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Ad Hoc request from Team Leaders and Management
About You
You are highly organised, with great attention to detail, and you enjoy the variety that comes from a fast-paced clerical role where priorities can and do change. Multi-tasking comes naturally to you and in addition, you have well developed IT, written and verbal communication skills. Previous experience in a Scanning Centre is preferred but not essential.
Employee benefits include:
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Salary packaging to optimise your take home pay
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On site subsidised staff parking
For a confidential discussion and to explore the opportunity further, please call Julie Nguyen on (03) 9554 8042.
Position Description can be found here
We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.
How to Apply
Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’
Applications will be screened upon receipt and selection activity may commence prior to the closing date.
Applications close: 10th November 2025